Employee airport shuttle: corporate subscription Reunion Island

Your team flies several times a month. To mainland France for missions, for trade shows, to Mayotte or Mauritius. Each trip, the same routine: book a ride, pay personally, keep the receipt, file an expense claim. Multiplied by ten employees and thirty flights a month, it is pure administrative overhead. The Zoot employee shuttle turns that flow into a centralised service, with a corporate subscription, per-flight tracking and a single invoice.

This guide is for HR leads, office managers and sales team heads who want to streamline airport trips for their teams, without sacrificing comfort or accounting traceability.

Contents

1. Why a dedicated employee shuttle service
2. How the Zoot corporate subscription works
3. Flight tracking and scheduled bookings
4. Pricing: per ride vs monthly plan
5. Roland Garros from every major 974 city
6. Luggage, delays, layovers: what is included
7. Real cases: sales team, executive, candidate
8. Corporate airport shuttle FAQ

Why a dedicated employee shuttle service

Three recurring issues in corporate airport travel.

Wasted time. A salesperson flying to mainland France at 9 PM has to organise transport, check the driver arrives, pay, keep the receipt, scan it, add it to reporting. About thirty minutes of admin friction per trip.

Out-of-pocket advances. Many companies reimburse the following month. An executive travelling weekly can have EUR 800 to 1,200 permanently advanced on a personal card, unacceptable for retention.

Opaque travel spend. Without consolidation, you do not know how much your company spends on airport VTC. No steering, no negotiation possible.

The Zoot corporate subscription solves all three: zero manual booking for the employee (they enter the flight, the driver shows up), zero advance (everything goes to the corporate invoice), full visibility (real-time dashboard + monthly report).

How the Zoot corporate subscription works

The corporate subscription is an add-on of the Zoot corporate account (see corporate VTC account). Once activated, invited employees see "Go to Roland Garros" and "Return from Roland Garros" shortcuts in their app.

When booking, they simply enter the flight number. Our system pulls the arrival or departure time and schedules the ride:

• Departing flight: we suggest a pickup time leaving 2h30 before boarding (1h30 if travelling cabin-only).
• Arriving flight: the driver arrives with the car as the plane lands, delay handling included, up to 90 minutes of post-landing delay covered without surcharge (beyond, transparent adjustment).

The employee never touches their personal payment method. The ride falls into the monthly corporate invoice.

Flight tracking and scheduled bookings

Each booking is linked to the flight number. Our back-office tracks in real time:

• flight status (on time, delayed, diverted)
• arrival gate (for driver-side logistic tweaks)
• possible cancellation (immediate notification to the account admin)

If your employee changes flights at the last minute, they update the booking from the app. The ride reschedules automatically. No manual intervention by HR.

For inter-airport rides (Roland Garros → Pierrefonds, rare but possible on connections), manual booking or a message to direction@zoot.re ensures coordination.

Pricing: per ride vs monthly plan

Two billing models for airport shuttles:

Per ride: pay-as-you-go, included in the monthly corporate invoice.

• Saint-Denis ↔ Roland Garros: from EUR 25
• Saint-Pierre ↔ Roland Garros: from EUR 75
• Saint-Gilles ↔ Roland Garros: from EUR 45
• Saint-André ↔ Roland Garros: from EUR 30

Monthly "team shuttle" plan: on quote, for companies with regular flow (> 20 airport rides/month). Negotiated rate, 6 or 12-month commitment, dedicated dashboard. Contact: direction@zoot.re.

The "from" rate covers a standard sedan. For premium vehicles or VIP rides, see VIP & protocol transport.

Roland Garros from every major 974 city

Our airport coverage is island-wide. All routes are operated 24/7 with guaranteed pickup.

For per-city details, see VTC Reunion Island: every city and our Roland Garros airport shuttle guide.

Luggage, delays, layovers: what is included

The standard corporate subscription includes:

• Hold luggage: 2 suitcases + 1 cabin bag per passenger, no surcharge.
• Flight delay: real-time tracking, adjusted pickup. No penalty if the driver waits 60-90 minutes.
• Cancellation > 6h before: free.
• Cancellation < 6h before: charged at 50 % of the ride (covers driver mobilisation).
• Time change: free as long as the flight has not departed.
• Multi-passenger: up to 4 employees on the same ride if same origin / destination (60 %+ savings).

For high-volume needs (seminar, event, group arrival), switch to "event transport" mode, see pro event transport.

Real cases: sales team, executive, candidate

Case 1: Mainland sales team. A 12-person SME in Saint-Denis. Each does 2 round-trips to mainland France per month. 48 monthly airport rides. The corporate subscription centralises everything, accounting gets a single invoice, sales reps no longer advance anything. Estimated gain: 15 h of admin processing saved per month.

Case 2: Constantly travelling executive. A founder flying 6 times a month between Reunion, Mauritius and mainland France. All Roland Garros rides on corporate account, dashboard accessible to their executive assistant who reschedules on flight changes.

Case 3: Recruitment & external candidate. You fly in a candidate from mainland France for an interview. The corporate subscription lets you book the airport → office ride for the candidate, without them advancing, without them seeing your negotiated rate.

Case 4: Client / partner visit. A strategic client arrives from Paris. You offer them the Roland Garros → hotel ride. Invoice on corporate account, premium welcome experience.

How to activate the employee shuttle

1. Open a Zoot corporate account (see corporate account guide)
2. Invite your employees from the admin dashboard
3. Enable "airport shuttle" in corporate settings
4. (Optional) Request a monthly plan quote to direction@zoot.re if volume > 20 rides/month

Activation within 24 working hours. No special install on employee side beyond the standard app.

Install Zoot→ to get started. For any question: direction@zoot.re or support@zoot.re.

Corporate airport shuttle FAQ

Do employees need to download a special app?

No. The standard Zoot app is enough. Once invited to the corporate account, they see corporate options (airport shuttle, centralised billing, etc.) directly in their interface.

What happens if the flight is cancelled?

If the flight is cancelled before the driver departs, the ride is cancelled for free (immediate notification). If the driver is already en route, the ride is charged at "waiting + return" rate, to avoid this, enable real-time flight notifications in settings.

Can I book on behalf of an employee from my admin seat?

Yes. The admin dashboard lets you create a ride for any invited account member. Useful for office managers handling executive travel.

What is the minimum pickup time?

For Roland Garros, guaranteed pickup 15 minutes from Saint-Denis and Sainte-Marie during the day. Off-peak, often < 5 minutes. Late-night (1 AM-4 AM), expect 10-20 minutes.

Is there a minimum ride count to open the subscription?

No. The shuttle corporate subscription activates from the first invited employee. The negotiated monthly plan starts at 20 airport rides per month.

Does the service cover Pierrefonds airport (Saint-Pierre)?

Yes, the corporate subscription also applies to Pierrefonds airport (domestic and southern international flights). Rates adjusted based on distance from the office.

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Install Zoot→ and activate the employee shuttle within 24 hours. For commercial inquiries: direction@zoot.re.